Digital transformation in efficient use of a fleet connected to other systems

As part of its innovation strategies, the City Hall has introduced a system for the circulation of paper documents at the office using handover lockers with an electronic lock and a code for their collection. The requirement was to integrate this transfer system also for the handover of vehicles or keys. It was part of the first phase of the smooth digitization of the fleet. It was necessary to integrate with the electronic lock and a reservation and approval system was required for planning.

In addition to integration with the locker system, we designed a connection with data from GPS monitoring units. We have expanded the solution to include automatic identification in the event that the vehicle has been returned and it is necessary to remind you of the return of the key, which is done by sending an electronic order. Therefore, there is an immediate overview of the whole process. It is important to evaluate and process a notification to the driver in the event they should collect the key, but it has not yet been returned by the previous driver. Such a check is carried out not only in advance, but also repeatedly, until the start of the reservation with notification of the management person to increase the likelihood of remedy or alternative transport solutions, etc.